How to use this buying guide
Workstation selection begins with the floor plan and operating model, not a product image. Team size, circulation, power locations, privacy and future change determine the appropriate cluster and dimensions. A coordinated workstation schedule lets the furniture supplier, electrical team and installer resolve interfaces before delivery.
Key project decisions
- Cluster planning: Choose two-, four-, six-person or linear arrangements based on team groups and room geometry. Confirm end conditions where a run stops at a wall, aisle or column.
- Desktop and frame: Define individual user width and depth, frame structure, leg positions and stability. Check that under-desk storage and chairs do not conflict with supports.
- Screens and privacy: Select screen height, material and mounting according to visual privacy, pinning, cleaning and acoustic needs. Screen dimensions should align with desktop modules.
- Power and accessories: Coordinate floor boxes, cable trays, access covers, power modules, monitor arms and CPU storage. Assign responsibility for electrical components and local connection.
For an open-plan office furniture system, compare the published two-, four- and six-person workstation footprints before allocating room area. Keep furniture dimensions, occupied chair space, opening storage and circulation as separate checks on the approval drawing.
Information to put in the specification
| Floor plan | Scaled dimensions, columns, doors, aisles, floor boxes and egress |
|---|---|
| Module | Users per cluster, desktop size, orientation and end conditions |
| Components | Frames, screens, storage, cable trays, power and accessories |
| Finish schedule | Desktop, edge, frame, screen and storage colors |
| Delivery | Zone labels, access, assembly sequence and installation responsibility |
Customization and approval
Typical project customization includes desktop dimensions, screen materials, frame color, cable openings, storage and accessories. Maintain repeatable module sizes where possible so damaged parts and future additions are easier to manage.
Packaging and project delivery
Pack and label components by cluster, floor or installation zone. A detailed packing list should distinguish shared frames, end legs, screens, tops and hardware. Confirm whether the installer receives pre-sorted kits or must sort bulk packages on site.
Quality checks before shipment
Trial-assemble a representative cluster and check alignment, stability, screen positions, edge finish, cable access and storage clearance. Compare production components with the approved layout and finish schedule before packing.
How to compare supplier proposals
Send the same controlled specification to every shortlisted supplier and require them to identify exclusions or alternatives. Compare the complete configuration, approval process, packing, documentation and destination costs instead of the headline unit price alone. Product names are not standardized, so two quotations may describe materially different constructions under a similar label.
- Confirm that dimensions, materials and functions match the RFQ.
- List every proposed substitution and decide whether a new sample is required.
- Compare carton data, installation work and spare-part support together with price.
- Record the quotation revision used for final drawing and sample approval.
Keep the approved drawing, finish reference, quotation and inspection checklist connected by model or project code. This creates a clearer audit trail when several products, colors or installation zones are included in one order.
Frequently asked questions
What is the first document needed for workstation planning?
A scaled floor plan showing dimensions, doors, columns, circulation and power locations is the most useful starting point.
How much space should each workstation use?
The correct module depends on tasks, equipment, local planning rules and circulation. The project designer should confirm the final layout.
Can workstation colors and screens be customized?
Common options include desktop and frame colors, screen materials, sizes and cable accessories, subject to the selected system and order scope.
Related product
Prepare a comparable supplier quotation
Send your product list, quantity, drawings or floor plan, finish references and destination so the project scope can be reviewed.
Request Project QuoteCoordinate adjustable computer workstations with the office layout
Start a modular office workstation specification with seat count, circulation and power locations. A two-person or four-person arrangement should be assessed as a complete layout, including screen heights, storage access and safe movement around the desks.
When the brief includes adjustable workstation desks, check each user position at both seated and raised heights. Shared screens, desktop edges and cable runs should remain clear through the full travel. Compare the actual adjustable model with the fixed staff-desk alternative before approving a floor plan.
What should a custom adjustable workstation drawing show?
Show the seat count, desktop dimensions, desk travel, screen positions, storage, power locations and circulation. Confirm these against the selected model before finalizing the quotation.
Office workstation desk sizes and wholesale purchasing checklist
A request for workstation desks or workstation tables should describe the complete arrangement. Use a model schedule to distinguish two-person clusters, four-person clusters and longer runs of modular desks for office use.
Build a configuration schedule from listed models
- HM-P01-2: W1400 × D1400 × H750 mm. Two-person workstation with storage.
- FL-P02-2A: Two-person: W1200/1400 × D1200 × H1050 mm; four-person: W2400/2800 × D1200 × H1050 mm; six-person: W3600/4200 × D1200 × H1050 mm. Two-, four- and six-person workstation desks.
- U1-F-403: Single: W1200/1400 × D600 × H750 mm; dual: W1200/1400 × D1200 × H750 mm; four-person: W2400/2800 × D1200 × H750 mm. Single, dual and four-person modular desks for office projects.
- ZL-D0124: Two-person: W1200/1400 × D1200 × H1050 mm; four-person: W2400/2800 × D1200 × H1050 mm. Modular office staff desks with screens and storage.
- WS-OFE-WTC10-2814: Two-person: W1400 × D1400 × H750 mm; four-person: W2800 × D1400 × H750 mm. Office workstation furniture with integrated cable routing.
- DO-UMY-D0314: W1400 × D1400 × H750 mm; W1750 × D2200 × H1100 mm; W1400 × D2200 × H750 mm. Commercial workstation desk with integrated storage.
The listed heights do not always describe the same component. Ask for drawings distinguishing the worktop from screens and storage. Preserve chair movement, cabinet opening space and clear routes around each cluster.
Compare material and service scope
Melamine office staff desk requests should identify the panel construction, finish, edge and storage details. HM-P01-2 and ZL-D0124 list melamine surfaces; WS-OFE-WTC10-2814 lists MFC panels with a socket, cable spine and tray. Confirm the selected material and electrical specification with the order rather than applying one model specification to the whole collection.
Control a bulk order revision
Number every quotation and drawing revision. Keep the agreed module size, screen positions, storage orientation and component list together. For repeat orders, confirm compatibility with the original configuration before requesting additional workstation furniture.
How can buyers compare a six-person workstation with smaller clusters?
Compare the full footprint, end access, chair movement, storage and power locations. FL-P02-2A lists two-, four- and six-person configurations; select the arrangement using a dimensioned floor plan.
What should wholesale office desk quotations include?
List model codes, quantities, worktop and overall dimensions, screens, storage, power and cable components, finishes, packing, installation responsibility and destination. Ask suppliers to identify all exclusions.